Clerical Assistant

Office Assistant – Full-Time Position

Join Our Dynamic Team and Make a Real Impact!

We’re seeking an organized, detail-oriented Office Assistant to serve as the backbone of our daily operations. In this essential role, you’ll provide comprehensive administrative support that keeps our office running smoothly and efficiently.

What You’ll Do

Communication & Customer Service

• Serve as the friendly first point of contact, answering phones and directing calls to appropriate team members
• Take detailed, accurate messages and ensure timely distribution
• Maintain professional correspondence and documentation

Financial & Administrative Operations

• Create and manage sales orders using QuickBooks software
• Generate job IDs and process timesheets through our internal software systems
• Handle vendor relations including requesting quotations and submitting purchase orders
• Review and reconcile company credit card statements against expense reports and timesheets for accuracy
• Maintain organized filing systems and administrative records

Operations Support

• Prepare shipment packages for parts, equipment, and lab samples
• Handle document processing including faxing, scanning, and copying
• Update and maintain critical databases (component parts, costs, mailing lists)
• Retrieve information from computer and filing systems as needed
• Assist with event planning and coordination
• Manage office supplies inventory and equipment maintenance
• Support team with office errands and special projects
• Maintain a clean, organized workspace

What We’re Looking For

Education & Experience

• High school diploma or equivalent required
• Business degree or vocational training preferred
• Previous office or administrative experience a plus

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• QuickBooks experience highly valued
• Strong internet and email communication abilities
• Comfortable with data collection and group messaging platforms

Essential Qualities

• Reliability – Punctual with strong attendance record
• Organization – Excellent planning and task management abilities
• Communication – Clear verbal and written skills
• Confidentiality-Ability to handle, keep, and maintain confidential or proprietary information
• Problem-Solving – Proactive approach to challenges
• Attention to Detail – High accuracy in all work
• Adaptability – Flexible and responsive to changing priorities
• Team Player – Collaborative spirit and positive attitude
• Unique Skill – Ability to read cursive writing

Why You’ll Love Working Here

This position offers the opportunity to be an integral part of our team’s success while developing valuable skills across multiple business functions. You’ll work in a supportive environment where your contributions are recognized and valued.

Ready to take the next step in your career? We’d love to hear from you! Click the below “Apply Now” link and fill out our introductory application today!

Pay: Competitive pay rate dependent on experience and qualifications.

Schedule: Our standard work schedule is Monday through Thursday, 10 hours per day.

Benefits: We offer a very competitive benefits package including two weeks paid vacation, ten paid holidays, company paid sick time, company paid (100%) medical, dental, and vision insurance for employee and employee’s family. We also offer a 401K retirement plan with a 4% match and life insurance for the employee.